WhatsApp Business API for ticket transfer notification
The scenario sends the client a personalized WhatsApp template when a support ticket is transferred to another department.
Use case overview
The scenario sends the client a personalized WhatsApp template when a support ticket is transferred to another department. The message includes the client name, ticket number, and the department or team that will handle the case. A static URL button opens the ticket status page.
Template example
Hello, {{1}}! Your request #{{2}} has been transferred to the specialized department: {{3}}. Specialists in that department will continue working on your inquiry.
- {{1}}customer name
- {{2}}ticket or case number
- {{3}}target department or team name (e.g. billing, technical support, claims)
- “Request status”button — fixed in the Meta template

When to use it
Reach for this scenario when a support ticket moves to another department or queue and the client should know which team owns the case next — especially when there is no open WhatsApp chat and only an approved template can go out first. It fits helpdesk teams routing from L1 to billing, technical, or legal queues, enterprise support with transparent handoffs between regional or specialist teams, and agencies wiring transfer webhooks from Zendesk, Freshdesk, or CRM routing rules.
Workflow
- Trigger
The helpdesk transfers the ticket to another department and fires a transfer event.
event·triggered - Capture event
The system resolves the recipient phone number and routing fields.
phone:"+…" - Build & send
A personalized template message is built with three body variables and a static URL button.
POST/sendTemplate - Delivered
The client receives the WhatsApp notification with ticket number and department name.
delivered - Status tracked
Delivery result is logged; errors are handled according to platform rules.
status:"read"

Technical implementation
Prerequisites
- 1MSG API Key · How to get API Key
- WhatsApp Business account · How to Connect WABA
- WhatsApp Template · How to Approve WABA Template
- Customer opt-in · How to Manage Customers Consent
Code examples
#!/usr/bin/env bash
set -euo pipefail
# === Configuration (replace "___" placeholders) ===
API_BASE_URL="https://api.1msg.io" # production 1MSG API base URL
CHANNEL_ID="___" # channel ID from 1MSG dashboard
API_TOKEN="___" # channel JWT token (Bearer)
TEMPLATE_NAME="___" # approved template name
TEMPLATE_NAMESPACE="___" # template namespace (required — send fails without it)
TEMPLATE_LANGUAGE="___" # template language code, e.g. "en"
# === Test data ===
TEST_PHONE="___" # client phone in international format
TEST_CUSTOMERNAME="___" # {{1}} customer name
TEST_TICKETNUMBER="___" # {{2}} ticket number
TEST_DEPARTMENT="___" # {{3}} department name
PHONE_NORM="$(printf '%s' "$TEST_PHONE" | tr -cd '0-9')"
for pair in "CHANNEL_ID=$CHANNEL_ID" "API_TOKEN=$API_TOKEN" \
"TEMPLATE_NAME=$TEMPLATE_NAME" "TEMPLATE_NAMESPACE=$TEMPLATE_NAMESPACE" \
"TEMPLATE_LANGUAGE=$TEMPLATE_LANGUAGE" "TEST_PHONE=$TEST_PHONE" \
"TEST_CUSTOMERNAME=$TEST_CUSTOMERNAME" \
"TEST_TICKETNUMBER=$TEST_TICKETNUMBER" \
"TEST_DEPARTMENT=$TEST_DEPARTMENT"; do
val="${pair#*=}"
if [ -z "$val" ] || [ "$val" = "___" ]; then
echo "Missing configuration value: ${pair%%=*}" >&2
exit 1
fi
done
if [ -z "$PHONE_NORM" ]; then
echo "Error: phone number has no digits after normalization" >&2
exit 1
fi
URL="${API_BASE_URL%/}/${CHANNEL_ID}/sendTemplate"
# params carries body ONLY. Button text is fixed in the Meta template — no button param.
# {{1}} customer name → ${TEST_CUSTOMERNAME}
# {{2}} ticket number → ${TEST_TICKETNUMBER}
# {{3}} department name → ${TEST_DEPARTMENT}
read -r -d '' PAYLOAD <<JSON || true
{
"phone": "${PHONE_NORM}",
"template": "${TEMPLATE_NAME}",
"namespace": "${TEMPLATE_NAMESPACE}",
"language": { "policy": "deterministic", "code": "${TEMPLATE_LANGUAGE}" },
"params": [
{
"type": "body",
"parameters": [
{ "type": "text", "text": "${TEST_CUSTOMERNAME}" },
{ "type": "text", "text": "${TEST_TICKETNUMBER}" },
{ "type": "text", "text": "${TEST_DEPARTMENT}" }
]
}
]
}
JSON
RESPONSE="$(curl -s -w '\n%{http_code}' -X POST "$URL" \
-H "Content-Type: application/json" \
-H "Authorization: Bearer ${API_TOKEN}" \
-d "$PAYLOAD")"
HTTP_CODE="$(printf '%s' "$RESPONSE" | tail -n1)"
BODY="$(printf '%s' "$RESPONSE" | sed '$d')"
case "$BODY" in
*'"sent":true'*) ok=1 ;;
*) ok=0 ;;
esac
if [ "$HTTP_CODE" -ge 200 ] && [ "$HTTP_CODE" -lt 300 ] && [ "$ok" -eq 1 ]; then
echo "Message sent to client."
echo "API response: $BODY"
else
echo "Send failed. HTTP status: $HTTP_CODE" >&2
echo "$BODY" >&2
exit 1
fi
Response and delivery status
HTTP 2xx and JSON "sent": true mean 1MSG accepted the message for sending — not that it already reached the customer's phone. Save the id field (looks like wamid.…) to correlate delivery callbacks.
{
"sent": true,
"id": "wamid.HBgLMzgwNjM5...",
"message": "Message accepted for delivery"
}sentAccepted for sending — not yet on the customer's phone
idStore it; delivery callbacks and
hookInfoare keyed on this
Delivery itself arrives later, as a separate callback. Register a webhook (POST …/webhook) and 1MSG POSTs status updates to your HTTPS endpoint in a top-level hooks[] payload.
{
"hooks": [
{
"id": "gBGGeSaGViBfAgnlzOSHEwK9O6F",
"type": "message",
"status": "sent",
"timestamp": "1654864094",
"recipient_id": "556123122026"
}
]
}statussent,delivered,read— or a failure status when applicableidCorrelates the callback with the
idreturned by the send calltimestampUnix seconds, as a string
If you would rather not receive callbacks, poll GET {base}/{channel}/hookInfo?messageId=<id> instead. In practice delivery often completes within seconds — but the API contract does not guarantee it, so never block a flow waiting on it.
Common errors
| Status | Response | Cause |
|---|---|---|
| 200 | Message was not sent: template is not defined | namespace, template or language missing from the request body. |
| 200 | template name (…) does not exist in <language> | The template is approved in a different language than the one requested. |
| 200 | Message was not sent: provide chatId, phone, bsuid, or username | No recipient the channel could resolve. |
| 403 | access denied | The token is wrong, or belongs to a different channel than the URL. |
| 429 | too many requests. please try later | The channel is over its send rate. |

