How to make Bulk Messaging (Broadcasts) in WhatsApp?

How to make Bulk Messaging (Broadcasts) in WhatsApp?

Let's talk about how to produce Bulk Messaging or WhatsApp Broadcasts using WhatsApp Business API. If you have good programming skills, you will need documentation and access to WhatsApp Business API. You can also use off-the-shelf solutions like our WhatsApp Bulk Messenger. In this article, we are talking about how to set up and perform WhatsApp Bulk Messenger or Broadcasts using No-Code tools.

Step one. How to connect WhatsApp Business API

  1. Register at
  2. Open a new WABA project.
  3. Connect your WhatsApp number to WhatsApp Business API.
  4. You will need an account in Meta Business manager to successfully connect the number. You can create it in advance, or it will be created in the process of connecting the number. Connecting the number is fast, our tips on the website will help you connect the number in just 10 minutes.
Create a new WABA project
Open a new WABA channel and connect a number

After connecting the number to WhatsApp Business API, you will no longer be able to use the number in regular WhatsApp and WhatsApp Business applications, but we immediately open Inbox chat, Automation tools and Chatbot builder on WhatsApp Business API number for our customers. Detailed instructions on how to connect a WABA number can be found in this article.

It's only $30 for full access to WhatsApp Business API

Chatbots, chatbot builder, inbox chat, automated replies, broadcast newsletters - all included in the $30 price tag 

Connect WABA

Step Two — Load your contact database and create an audience segment for send Bulk messaging

To start the Bulk messaging, go to the segments section your personal account. Here you can create and manage audience segments for newsletters.

 Broadcast WhatsApp
The segments section in the personal cabinet of will help you choose or create the right audience for the broadcast

Segments are needed so that messages are not sent to all numbers at once, but to the ones you choose from your contact list. This will help you implement various marketing strategies: sending messages to activate new leads, remarketing, sending bonuses to a loyal audience, or simply sending messages to new customer bases to attract them.

There are several options for working with segments:

  • You can upload a list of contacts in ".csv" or "xlsx" files and create a new segment to send out.
  • You can select numbers to send manually from the contact list.
  • You can filter your contacts by one, several or all of your existing tags for customer distribution.
  • If none of the options seem flexible enough to you, then combine them and add contacts manually. You can even add new contacts that weren't in your Contacts List.
Bulk WhatsApp Messages
Creating a new audience by uploading a contact database or adding manually from the contact list
Bulk WhatsApp Messages
Ability to filter contact list and add new contacts 

After creating a segment, you can go on to create a sending list.

Step Three — Create a Broadcast

Go to Broadcasts to create a new Broadcast to send to users.

Bulk WhatsApp messages
In this section you will be able to send Bulk WhatsApp messages for the selected segment 

Click "Add Broadcast" and you will be taken to the mailing settings window.

Determine the name of the new newsletter, as well as the channel (i.e., the WhatsApp Business API number) from which the messages will be sent.

WhatsApp template
If you have only one WABA channel available, it will immediately appear in the desired field 

Add the segment you created to send Bulk WhatsApp messages.

WhatsApp segment
You can add any of the segments you created before
If there are more contacts in the segment than can be sent from your WABA channel, you will get a warning that this action is not possible.

WABA channels have a limit on the number of possible outgoing messages per month. If you have just added a WABA number but haven't verified your business, you will only be able to send 250 messages, after verification 1000, then the number of messages sent will increase as Meta trusts your number and can go up to 100,000 outgoing messages per month. Incoming messages will still be coming in and they can be answered. You can read more about number restrictions here.

Next, select the message template to send. We wrote in detail about the special features of creating and working with WhatsApp template messages in this article: Utilizing WhatsApp Business API Message Templates: A Comprehensive Guide.

WhatsApp template
WhatsApp template
Choose the template you want

The use of variables in templates is still under development. However, if the template has declared variables, you will be prompted to enter information about them, such as the date, store address, discount percentage, etc. The editor will give you the opportunity to specify the content of text and media variables before submitting.

WhatsApp Sending Mesaages
Write the content of the variable

You can then send a message template to a selected audience at once or schedule a time and date to send it, using the Broadcast Scheduler.

WhatsApp maillings
A preview will show how your newsletter will look to your customers

Check again with the preview and click "send" if you want the mailing to be sent or to go on hold to send it at the date and time you specified. Click "save and exit" if you want to return to the broadcast editor later and have it saved as a draft.

Step Four Analyse the statistics of the broadcasts you run

In the main section of the broadcast, you can see:

  1. The status of the broadcasts: whether it has been produced, is in progress, or just scheduled.
  2. Find out information about the newsletters: from which channel they were launched, which segment, and which template was used for them.
  3. Evaluate its effectiveness: open rate and answer rate and how many customers were not able to reach the message.
Statistics of the Broadcasts Conducted
Statistics of the Broadcasts Conducted

Just three steps take you from the most successful and fastest promotion on WhatsApp. Don't forget to monitor the quality of your template messages, give your customers gifts and discounts and then customers will love and show interest in your business and services.

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